Bird Recording

The DOS welcomes all records for birds seen in Derbyshire. The data form the core of our conservation activities and are very important to the Society.

Record slips make the job easier, or if you only have a few records to send in click here to send them using a form directly via the Website

To send in a record you will need the following information:

  • Date
  • Species name
  • Location name (nearest feature on an OS Map)
  • Map reference (1km reference is fine eg. SK2345)
  • Observer name
  • Any comments eg. breeding evidence, unusual behaviour, numbers, sex
  • Observer contact details (in case there is a question)

Please mail record slips to: Bryan Barnacle, Mays, Malthouse Lane, Froggatt, Derbyshire S32 3ZA

What happens to the records? Records are entered into the DOS database and are used for conservation, research and trend monitoring They are also used in the compilation of the monthly Bulletin for members of the DOS and the annual Derbyshire Bird Report

How to send in multiple records from your computer

Use this spreadsheet click here or if you prefer place your records in Excel in the following field order:

  • Observation Date
  • EURING Number (or species name if you cannot do this, or both as in the example below)
  • Location Name
  • Map Reference (either SK1234 or SK123456)
  • Your name (please insert your DOS Membership Number here if you are a member e.g. R2)
  • Number Seen (if used, be precise eg 100 rather than "many")
  • Sex
  • Comments (including any breeding behaviour)

Then save them in Excel format and e mail to me as an attachment by clicking

If there is more than one observer, then place all their names in the comments field

Here is an example:

And here is a pre-prepared Records Submission Spreadsheet to get you started click here

Records Requiring Special Consideration

In an effort to ensure the accuracy of all records of rare species submitted to either the Joint Recorders or to the monthly Bird Notes Compiler, all observers are required to give identification details for species in the following four categories.

Records must be supported by a full description for consideration by the Rarities Sub-committee on a special form which will be supplied by the Society. No records of species can be accepted for publication in the Derbyshire Bird Report without full supporting details.

1. Any National Rarity Species as defined by the British Birds Rarities Committee. A Special Rarity Form exists for this category and can be supplied by the Joint Recorders on request. This Society's Rarities Sub-committee does not make any decision on species in this category and accepts any decisions of the National Committee.

Special Rarity Forms exist for this category and can be supplied by the Joint Recorders on request or click here to download a form. This Society's Rarities Sub-committee does not make any decision on species in this category and accepts any decisions of the National Committee.

2. Any species not recorded in the county since 1954.

3. The following species which are on the Society's List (list amended May 2015):

Bean Goose, Snow Goose, American Wigeon, Green-winged Teal, Ring-necked Duck, Feerruginuous Duck, Lesser Scaup, Eider, Long Tailed Duck, Surf Scoter, Velvet Scoter, Black Grouse, Quail (if silent), Golden Pheasant (female), Red Throated Diver, Black Throated Diver, Great Northern Diver (away from Carsingbton Water), Fulmar, Manx Shearwater, Storm Petrel, Leach's Petrel, Gannet, Shag, Night Heron, Cattle Egret, Great White Egret, Purple Heron, White Stork, Glosy Ibis, Spoonbill, Red Necked Grebe, Slavonian Grebe, Black Necked Grebe, Honey Buzzard, Black Kite, White Tailed Eagle, Montagues Harrier, Rough Legged Buzzard, Golden Eagle, Spotted Crake, Corncrake, Crane, Stone Curlew, American Golden Plover, Kentish Plover, Dotterel, Temminck's Stint, Purple Sandpiper, Pectoral Sandpiper, Red-necked Phalarope, Grey Phalarope, Pomarine Skua, Arctic Skua, Long Tailed Skua, Great Skua, Puffin, Razorbill, Little Auk, White Winged Black Tern, Roseate Tern, Sabine's Gull, Ring Billed Gull, Alpine Swift, Bee-Eater, Roller, Hoopoe, Wryneck, Red Footed Falcon, Golden Oriole, Red-backed Shrike, Woodchat Shrike, Hooded Crow, Firecrest, Bearded Tit, Wood Lark, Shore Lark, Red-Rumped Swallow, Pallas's Warbler, Yellow Browed Warbler, Siberian Chiffchaff, Dartford Warbler, Savis Warbler, Marsh Warbler, Rose Coloured Starling, Nightingale, Bluethroat, Citrine Wagtail, Richards Pipit, Serin, Twite (away from known breeding sites), Arctic Redpoll, Common Rosefinch, Snow Bunting, Lapland Bunting, Cirl Bunting, Ortolan Bunting, Little Bunting

4. Species not covered by categories 1-3, but for which the Joint Recorders still reserve the right to ask for full details.

Please see the latest Derbyshire Bird Report for any further amendments to the above lists

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